ASRU Astral Survey
Research Union

Founding Assembly

On November 7, 2026, all twelve members of ASRU adopted the bylaws and elected the first Council. This is the public record of that meeting.

Members vote at the Founding Assembly in Portland, November 7, 2026. Photo: Aisha Rahman / ASRU

Summary

The Founding Assembly of the Astral Survey Research Union met on Saturday, November 7, 2026, from 9 a.m. to 1 p.m. Pacific Time. Nine members met in a rented meeting room in Southeast Portland and three joined by video call from Seattle, Germany and Spain. Owen McAllister, as secretary of the meeting, confirmed that all twelve members were present and that the meeting was quorate.

Sirio Vega Luna chaired the meeting until the Council was elected and opened it with a short report on the founding year. The members then adopted the bylaws, elected the Council, opened membership to the public, approved the plan and budget for 2027, and authorized the Council to incorporate the Union.

Agenda

  1. Opening and roll call
  2. Adoption of the agenda
  3. Report on the founding year
  4. Adoption of the bylaws
  5. Election of the Council
  6. Admission of new members
  7. Work plan and budget for 2027
  8. Incorporation
  9. Any other business and close

Resolutions

  1. FA-2026-01

    The bylaws of the Astral Survey Research Union are adopted in the form circulated to members on September 15, 2026, with the amendments agreed at this meeting.

    12 for, 0 against, 0 abstentions

  2. FA-2026-02

    The twelve members present or represented at this meeting are recorded as the founding members of the Union.

    12 for, 0 against, 0 abstentions

  3. FA-2026-03

    The Council named below is elected for a term ending at the ordinary General Assembly in 2028.

    Each officer elected unopposed

  4. FA-2026-04

    Membership is opened to individuals aged 18 or over who agree to the code of conduct. Applications are decided by the Council member responsible for membership, with a right of appeal to the full Council.

    12 for, 0 against, 0 abstentions

  5. FA-2026-05

    The 2027 work plan and budget are approved as presented by the Treasurer.

    11 for, 0 against, 1 abstention

  6. FA-2026-06

    The Council is authorized to incorporate the Union as a nonprofit corporation under the laws of Oregon, with articles consistent with these bylaws, and to apply for recognition of tax-exempt status.

    12 for, 0 against, 0 abstentions

The first Council

OfficeMemberBased in
President Sirio Vega Luna Portland, Oregon, United States
Vice-President Theo Nakashima Portland, Oregon, United States
Secretary Owen McAllister Portland, Oregon, United States
Treasurer Hana Kowalczyk Portland, Oregon, United States
Council member Mareike Schulte Heidelberg, Germany

Attendance

MemberAttended
Sirio Vega Luna In person
Theo Nakashima In person
Owen McAllister In person
Hana Kowalczyk In person
Mareike Schulte Online
Davi Moreira Castro In person
Kenta Morioka In person
Ishita Venkatesan In person
Aisha Rahman In person
Camila Rojas Ferrer In person
Freya Lindqvist Online
Tomás Herrera Díaz Online

2027 budget

The Treasurer reported income of US$4,860 in voluntary contributions during the founding year and expenses of US$2,214, mainly cloud storage, compute, the domain and email. Members paid their own travel and accommodation for both expeditions. The approved 2027 budget plans for expenses of US$5,400, including the costs of incorporation.

The full minutes are available to members. Questions about this record can be sent to support@asru.org.